Data Room

iDeals Virtual Data Rooms

Share and collaborate on business-critical documents in a secure way

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TRUSTED BY

toyota
lg
deloitte
kpmg
bdo
citi
ubs

Focus on Your Business, Not the Software

We keep things simple.
Our data rooms are so easy to use that new users don't require training.

  • It only takes 15 minutes to deploy your data room
  • Use any computer, browser or mobile device - no plug-ins required
  • Easy uploads via Drag & Drop - import your entire index structure in two clicks
  • No document preparation is necessary – we support 25+ file formats for secure viewing, printing and downloading
  • Copy and paste email addresses to invite hundreds of users in a minute
  • Intuitive document rights management to configure which files can be viewed, printed or downloaded for each user
Data Room

Built by Dealmakers for Dealmakers

Making M&A easier requires powerful yet simple-to-use features.
iDeals empowers your team to invest their time into what they do best.

  • Documents are automatically numbered as you upload or move them
  • Set print, download and watermark settings beforehand and they will be automatically applied to documents added throughout the deal
  • Smart filters, keyword search and bulk print/download operations help bidders work faster
  • Graphic reports visually represent bidder activity, accelerating analysis and decisions
  • Access in 9 languages: English, German, French, Spanish, Chinese, Turkish, Japanese, Portuguese (Brazil) and Russian
  • iDeals data centers are located in different regions to maximize the speed of cross-border access
Data Room

Industry-Leading Security and Reliability

iDeals is independently certified for over a hundred controls that cover processes, applications, infrastructure and people.

  • Data center operations are ISO 27001 certified and audited by EY
  • All data centers infrastructure is SOC2 compliant and has been fully audited
  • Development practices are compliant with the Open Web Application Security Project
  • Multiple data centers continuously mirror each other to handle even the most extreme scenarios
  • Industry-leading 99.95% uptime level is guaranteed
  • Data is protected by 256-bit encryption and 2048-bit keys when transferred and at rest
Data Room
AUDITED BY
Data Room Data Room Data Room Data Room

A Pioneer in Virtual Data Room Technology

iDeals has introduced multiple advanced data room innovations.

  • Documents are protected with personally-identifiable watermarks
  • “Fence view” feature prevents camera-based attacks
  • Secure Spreadsheet Viewer allows viewing and manipulating numbers and formulas in Excel files
  • 2-step verification provides an extra level of security by requesting an SMS code to log in
  • User access can be restricted by time limit and IP address
  • Identify what documents were viewed and how much time was spent viewing them, on a page-by-page basis (unique to iDeals)
Data Room

Support at Every Stage of Your Deal

Our in-house Customer Success Team members are data room experts that have helped thousands of firms.

  • Available 24/7/365, including weekends and holidays
  • You will never talk to someone who can't answer your question
  • 15 minute response time guaranteed
  • Dedicated project managers who speak 9 languages
  • No call transfers - speak to just one person every time you call
  • No IT background is required, we support and train all users
  • The online help center provides documentation, FAQ and best practices
Data Room

iDeals Professional Support Services

Talk to us about your project, and we will build a data room perfectly matched to your needs.

  • Customized onsite and online training sessions for your team
  • Bulk uploading and syncing content from your local drive or cloud storage
  • Inviting users: assigning roles, setting access limits and documents permissions
  • Importing index for your industry and project type, translating index to any languages
  • Helping you with scanning and organizing your documents for upload
  • Customizing invitation letters, user agreements, Q&A workflows and reports
  • Providing a fully compliant, archived version of your data room
Data Room

Over $100 bln in Capital Sold Using the iDeals Platform

100% of the top 25 investment banks and thousands of enterprises, legal firms and life science companies have used iDeals Virtual Data Rooms.

Toyota
lg
verifone
HP
ericsson
Deloitte
ey
pwc1
kpmg1
bdo
citi
raiffeisen_bank
barclays
ups
rothshilds

Customer Testimonials

See why thousands of companies of all sizes choose iDeals platform.

  • iDeals Virtual Data Room is an excellent platform that is easy to use and provides an unparalleled level of customer service. Our firm had started off trying a variety of VDR’s, and ultimately switched firm wide to iDeals for its simplicity and intuitive structure. Top notch security and customer support at a great rate.

    Adam Lancaster Investment Banking Group,
    Performance Trust Capital Partners
  • iDeals VDR combines user-friendly interface and comprehensive functions. In addition, their diverse reporting system is extremely helpful when you need some analytic data about your data room. I would hate to switch to another system.

    Jeff Hsu Regulatory Affairs,
    Sorrento Therapeutics Inc.
  • One of the best VDR platforms I have come across. Easy to navigate and manage, highly customizable, exceptionally competitive on price. A great option both for sophisticated users as well as novices.

    Alexey Zykov Investment Banking Group,
    Jefferies
  • Speaking as an administrator who has used other services, the iDeals interface is very user friendly and their file management system saved me a lot of time. I also have to give a special mention to their technical support team, they were always readily available to answer my questions. This personalized aspect is very important for business users like myself who are time pressed and in need of timely solutions.

    Mark Li Real Estate Investments,
    Harvest Capital Partners
  • The projects we undertook were really fine, especially considering the VDR we have done quite well because the interface of the VDR was pretty easy to use, together with some pretty useful functions.

    Asad Aftab Corporate Finance,
    KPMG
  • We continually use iDeals Virtual Data Room, the interface is friendly, everything works fine. I am willing to recommend iDeals as a reliable and responsible partner.

    Hakon L. Akerlund IT Security,
    Landsbankinn

Virtual Data Rooms Plans and Pricing

iDeals offers clear and flexible pricing for any project and company.

  • Basic
    Self-service tool for small one-time projects.
    Basic Features. No Customization. Email Support.
    $150/month
    135/month
    £115/month
    discounts for longer terms
    Pay As You Go
    fixed fee or billed monthly / quarterly / annually
    1 Project
    20 Users 5 Administrators
    1 GB Storage 1 GB ≈ 1,000 files or 10,000 pages
  • Basic Plan Includes:
  • Basic Data Room Features
  • No Customization
  • Email Support in English
  • Online Help Center
  • ISO 27001 & SOC 2 Compliance
  • Data Centers in US, Europe and Asia
  • See all features
  • Pro
    Complete solution for mission-critical projects.
    Advanced Features. Customizable. 24/7 Support.
    Pay As You Go
    fixed fee or billed monthly / quarterly / annually
    Multiple Projects
    Unlimited Users Unlimited Administrators
    Flexible Cloud Storage Charged by GBs or pages
  • Pro Plan Includes:
  • Advanced Data Room Features
  • Live Trainings & Project Management
  • 24/7 Email & Phone Support in 9 Languages
  • Custom Branding (Corporate Identity)
  • Custom Invitations and Login Page
  • Custom Terms of Acceess
  • Q&A Process Management
  • See all features
  • Enterprise
    Advanced platform for custom workflows.
    On-Premise. API Integrations. Compliance.
    Fixed Budget
    billed annually
    Multiple Projects
    Per-User Licensing or Unlimited Users Licensing
    Unlimited Cloud Storage or On-Premise Storage
  • Everything in Pro, Plus:
  • On-Premise Deployment
  • White Label & Custom Domain
  • Active Directory & Single Sign On
  • API Integrations
  • Premier Technical Support
  • Custom Workflows and Features
  • See all features
 
BASIC
PRO
ENTERPRISE
Pricing$150 / Month Pay As You GoPay As You GoFixed Budget
Storage Included1 GB
1,000 files or 10,000 pages
Flexible Cloud Storage
Charged by GBs or pages
On-Premise Deployment
or Unlimited Cloud Storage
Additional Storage$120/Month per Extra GB
25% discount for 5-9 GBs
50% discount for 10+ GBs
Number of Projects1 Project
$100/Month per Extra Project
MultipleMultiple
Number of Users 20 Users
5 Administrators
$100/Month per Extra 20 Users and 5 Administrators
Unlimited Users
Unlimited Administrators
Per-User Licensing
or Unlimited Users Licensing
Number of Administrators
USB Flash Drive Archive additional feeadditional feeadditional fee
Long Term DiscountsBilled Quarterly - 20% off
Billed Annually - 33% off
Contact Sales
Contact SalesContact Sales
Support, Trainings &
Project Management
BasicUnlimited 24/7Premier 24/7
Live Trainings with ExpertUnlimitedUnlimited
SupportEmail24/7 Email & PhonePremier, 24/7 Email & Phone
Support Response4 hours30 minutes30 minutes
Support LanguagesEnglish9 Languages 9 Languages
Help Center
Dedicated Project Manager
Professional Services
Project Index Portfolio by Industry
CustomizationNot AvailableAll IncludedAll Included
Custom Branding
Custom Login Page
Custom Invitation Letter
Custom Terms Of Access
Custom Watermarks
Document ManagementBasicAll IncludedAll Included
All Major File Formats
Drag and Drop Upload
Desktop Upload & Sync
Bulk Operations
Automatic Index Numbering
File Versions
File Merging
Additional File Formats
Multilingual Document Index
Index Import from Excel, Word, etc.
Document SecurityBasicAll IncludedAll Included
Granular Document Permissions
View-Only Access
Dynamic Watermarks
8 Levels of Document Access
DRM & Remote Shred
Secure Fence View
User ManagementBasicAll IncludedAll Included
Single or Bulk User Invitation
Roles and Groups Management
Granular User Access Control
Access Expiration by Time
Access Restriction by IP
Tracking & ReportsBasicAll IncludedAll Included
Track User Activity
Detailed Audit Trail
Graphic Reports
Summary Reports
Export to Excel
Scheduled Reports sent by Email
Ease of UseBasicAll IncludedAll Included
No Plugins
Multilingual Access9 Languages 9 Languages 9 Languages
Desktop Sync
Mobile Access
Mobile Apps for iOS & Android
Scroll-Through Document Viewer
Secure Spreadsheet Viewer
Full Text Search
Optical Character Recognition
CollaborationBasicAll IncludedAll Included
Questions & AnswersAdvanced Workflows Advanced Workflows
Email Alerts
Notes & Comments
Link Sharing
Data Hosting, Security & AvailabilityBasicAll IncludedAll Included
Deployment OptionsPublic CloudPublic or Private CloudOn-Premise, Public or Private Cloud
Data Hosting Locations iDeals Datacenters in 6 RegionsiDeals Datacenters in 6 RegionsClient's Datacenters,
iDeals Datacenters in 6 Regions
99.95 % Uptime Guaranteed by SLAGuaranteed by SLA
ISO 27001 & SOC 2 Compliance
Complex Password Policies
Two-Factor Authentication
Virus Scanning
Enterprise CustomizationNot AvailableOptionalAll Included
White Label & Custom Domainadditional fee
Active Directory & Single Sign Onadditional fee
Customer-Managed Encryption Keysadditional fee
API Integrationsadditional fee
Custom Workflows and Featuresadditional fee

Frequently Asked Questions

The Basic plan would be ideal for small companies and one-time projects since it includes only basic features and limited support for a fixed monthly fee. Subscription for this plan can be upgraded to Pro at any time.

The Pro plan introduces more options such as custom branding, advanced Q&A, additional security options, unlimited 24/7 support by phone and email, and dedicated project manager that speaks your language. This is our most popular plan which is ideal for mid-size companies and advisors that perform mid-cap or high-value deals and run multiple projects. For the Pro plan, charging is occurred on per GBs or pages uploaded basis.

We offer the Enterprise plan for large corporations and multiple long-term projects. This plan covers on-premise deployment, white label, custom domain, single sign-on, API integration and other advanced highly-customizable features. In addition, a fixed budget with annual billing is applied that includes flexible amount of project, storage and unlimited or per-user licensing.

If you consider buying Pro or Enterprise subscription, we suggest you have a short briefing with one of our sales managers first.

If you are subscribed for the Basic Plan with monthly billing, you can be charged monthly $100 per 1 additional project, $100 per 5 additional administrators and $120 per 1 extra GB. Also, discounts are applied for quarterly and annual billing.

Alternatively, you can upgrade your Basic subscription to Pro version with flexible amount of projects, storage and unlimited administrators. In that case, we kindly ask you to contact us or just submit pricing inquiry prior to changing the subscription.

We accept checks for the US region and wire transfers for other regions. We also accept Visa and MasterCard.

We receive payments in:

  • Euros;
  • British Pounds;
  • U.S. Dollars;
  • Hong Kong Dollars;
  • Australian Dollars;

No, this is totally up to you to decide if you wish to continue using iDeals Virtual Data Room after the trial.

Yes, you can use your trial data room for transactions: there are no restrictions on the data room functionality and you are provided with the full customer support during your trial period.

Your trial data room can be automatically converted to subscription according to the selected plan. There is no need to re-upload any files that have been previously uploaded to your trial data room.

Yes, you can distribute your storage value between all active data rooms you are using.

Yes, but you would need to contact our sales department prior to changing the plan.

Yes, you can get fully compliant offline version of your data room on USB Flash Drive. It usually takes 2 business days to prepare the drive and deliver it to your location, depending on the region. Please note that you need to contact our customer service department or submit inquiry to get the data room archive.

iDeals Regional Offices


iDeals is the trusted global leader for secure document management and collaboration solutions.
Our offices are located in 12 countries. We work 24/7/365 and speak 9 languages.

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